Last Updated: November 2023

This Hiring Privacy Policy (“Policy”) explains how AFRIDAX (Pty) Ltd (“we”, “us”, or “our”) collect, use, disclose, and protect personal information obtained from job applicants (“you” or “applicant”) during the recruitment process. We are committed to safeguarding your privacy and ensuring transparency in the handling of your personal data. The General Data Protection Regulation, where applicable, and other applicable data protection laws will be abided by AFRIDAX (Pty) Ltd. 

1. Collection and Use of Personal Information

We collect and process personal information from job applicants for the purpose of managing our recruitment process. This includes information such as your name, contact details, resume, cover letter, educational background, employment history, and other relevant information provided by you.

We may use your personal information for the following purposes:

– Assessing your suitability for the position you have applied for

– Conducting background checks, reference checks, and skills assessments

– Communicating with you throughout the recruitment process

– Making informed recruitment decisions

We may obtain personal information about you from your listed references, including information about your previous employment dates, positions held, duties performed, performance, your disciplinary record, personal qualities, skills, reasons for leaving previous roles, and certain other information about you that may be freely provided.

In the latter phases of the application process, we might require you to report the existence of any fraud lists, criminal convictions, and/or offences. Along with information regarding your credit score, we might additionally independently verify this information with outside service providers. We use this information to confirm that there is nothing that disqualifies you for the work because of the nature of the services that AFRIDAX (Pty) Ltd provides to its customers, which means that every role demands a high level of trust and honesty. This is the final step in the application process, and would require you to sign a consent form, thus only if we are thinking about providing you the relevant role will we process this data.

We might not be able to process your application if you do not supply the personal information we have requested. We won’t be able to move your application through, for instance, if we need a credit check or references for this position and you don’t supply us with the necessary information.

2. Legal Basis for Processing

Our processing of your personal information is based on your consent to participate in the recruitment process and our legitimate interest in evaluating and selecting qualified candidates for our open positions.

3. Data Sharing and Disclosure

We may share your personal information with the following parties:

– Internal staff involved in the recruitment process.

– Third-party service providers assisting us with recruitment-related services, such as skills assessments and background checks.

– Legal and regulatory authorities as required by applicable laws and regulations.

All of the companies in the AFRIDAX group and our third-party service providers are obligated to follow our policies and implement the necessary security precautions to secure your personal information. We only permit the processing of your personal data for certain purposes and in line with our instructions. We do not permit third-party service providers to use your personal data for their own interests.

4. Data Retention

We will retain your personal information for the duration of the recruitment process and for a reasonable period thereafter in case future employment opportunities arise. If you are not selected for a position, your personal information will be securely deleted.

5. Your Rights

You have the right to:

– Access and request a copy of the personal information we hold about you

– Correct inaccuracies in your personal information

– Withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal

– Lodge a complaint with the relevant data protection authority

Should you wish to revoke your consent send a written request to [email protected]. Upon receiving such a request, we shall cease processing your application and, in accordance with our retention policy, safely destroy your personal data.

6. Security Measures

We implement appropriate technical and organizational measures to ensure the security and confidentiality of your personal information. Access to your personal data is restricted to authorized personnel only.

7. Contact Information

If you have any questions or concerns about how your personal information is processed in our recruitment process, please contact our Data Protection Officer at [email protected].

By submitting your application and providing personal information, you acknowledge that you have read and understood this Policy and consent to the processing of your personal data as described herein.